AD HOC COMMITTEE FOR Catalina Room Space Utilization

CHARTER

 Statement of Responsibilities and Purpose:

 Acting within the Sunflower Community Association’s Declaration, Bylaws, Board Resolutions, Rules and Regulations, the Ad Hoc Committee for Catalina Room Space Utilization is formed as an Ad Hoc committee for the purpose of preparing a recommendation to the Board of Directors on the changes needed for the Catalina Room in order to maximize space Utilization. .      

 This Committee is tasked to:

 §         Research the impact of loss of use of Fitness Center meeting room, need for storage space, and other issues affecting a need to modify the Catalina Room for sharing of space.  Prepare a floor plan detailing proposed changes along with estimated costs, building code requirements, comparison of current usage to proposed usage, and all other factors discovered during the research phase. 

 §         Review and respond to all inquiries and proposals from the general members, the staff, and other Board Members in the development of a plan.    

§         Conduct interviews with Computer Club officers, front desk personnel and ARC chairman regarding the space utilization issue.        

§         Request approval from the Board of Directors to engage outside persons to provide expert opinion as deemed necessary.   

The Committee works closely with Association front desk personnel and management and will utilize other Association Committees when appropriate. 

Membership: 

The Ad Hoc Committee for Catalina Room Space Utilization is a committee of between three to seven members.  Its members are appointed by the Board of Directors. 

Board Liaison: 

The Association President shall appoint a Director to serve as a liaison between the board and the committee.  

Committee Meetings 

Meetings are held as determined by the committee members, usually on a monthly basis and but no less than four times annually.  More frequent meetings may be held as needed. 

Reports.  

The Committee shall submit monthly progress reports and any programs which it recommends in support of its mission no later than 7 days before a regular Board meeting.

Approved by the Board of Directors on 6-5-07

Information Provided by:
Royanne Ortiz  6/7/2007