AD HOC COMMITTEE FOR INSET DESIGN

CHARTER

Statement of Responsibilities and Purpose:

 Acting within the Sunflower Community Association’s Declaration, Bylaws, Board Resolutions, Rules and Regulations, the Ad Hoc Committee for Security is formed as an Ad Hoc committee for the purpose of preparing a recommendation to the Board of Directors on the artist that will provide the best art work suitable for the four large insets on the exterior front and rear entrances.        

 This Committee is tasked to:

    §         Prepare a “call to artists” to provide proposals for the design of art work for the four large exterior insets located at the front and rear entrances to the Village Center.        

 §         Review and respond to all inquiries and proposals from the general members, the staff, and other Board Members in the exploration of ideas.   

 §         Attend local art shows throughout Tucson to develop ideas and artists for the project.

  §         Evaluate proposals based upon:  (1) the ability of the art work to survive environmental exposures, (2) appropriate subject matter of art work; and (3) that the art work not attract animals (birds) or involve substantial maintenance.

 §         Evaluate the feasibility or need for use of professional designer. 

 The Committee works closely with Association management and will utilize other Association Committees when appropriate.

 Membership:

 The Ad Hoc Committee for Inset Design is a committee of between three to five members.  Its members must have design experience or training and are appointed by the Board of Directors.

 Board Liaison:

 The Association President shall appoint a Director to serve as a liaison between the board and the committee.

 Committee Meetings

 Meetings are held as determined by the committee members, usually on a monthly basis and but no less than four times annually.  More frequent meetings may be held as needed.

 Reports.

 The Committee shall submit monthly progress reports and any programs which it recommends in support of its mission no later than 7 days before a regular Board meeting.

Approved by the Board of Directors on 12-4-07.